Employee Work Schedule Worksheet

Employee work schedule worksheet is a document, maintained by businesses and employers, to record time shifts and related information about their employees. It allows employers to be aware of the whereabouts of their employees. These worksheets are easy to manage and provide highly organized data.

Work schedule worksheets are managed to make sure that all employees are working according to their shifts and that the business is running smoothly. It is pertinent for businesses to have enough staff during a particular shift so that work is not affected in any manner. Work schedule worksheets not only record shifts of the employee but also include information about their start time, break times, shift end timing, leaves, and vacations. It keeps employees aware of the whole situation all year long.


Employee schedule worksheets are mostly online based and require electronic devices to make alterations. These worksheets can also be shared with HR and other departments for monitoring the progress of each individual employee. It is easy to prepare a schedule worksheet based on the following information,

  • Strength: it is crucial for businesses to identify the strength of employees during each shift. Businesses can either maintain a single shift or can go for two or more. Daytime shifts can have more employees as compared to nightshift because they manage to provide round-the-clock assistance to their clients. Staffing requirements are essential to know while devising an employee work schedule worksheet.
  • Responsibilities: every employee of each shift should be aware of their individual responsibilities to make sure that every aspect of the business is covered and functioning happens smoothly. In case of absence of employees, responsibilities should be shared among employees or handed over to extra staff to avoid inconveniences.
  • Timings: shift start and end timings of each employee are mentioned for each day to make sure that employees are on time and do not take extra breaks. Worksheets are usually connected with biometric systems to enter their presence as soon as they enter the premises of their workplaces. These adjustments make it easier for employers as well as employees to electronically mark their attendance and break times.
  • Annual holidays: worksheets are enabled to give reminders about the annual holidays of every employee to make sure that employees are not overworked and take necessary holidays.

It has an impact on efficiency…

Employee schedule worksheet is considered significant because it has a huge impact on the business as well as the working of an individual employee. Its importance can be depicted from the following points,

  • It keeps employers aware of all the rules and regulations followed by the employees. In case of discrepancies, employees may suffer warnings and other severe consequences.
  • A work schedule helps in running a business smoothly without the stress of overworked or understaffed employees.
  • These worksheets can be used to calculate the total working days of an employee for awarding bonuses and other incentives.
  • Work schedule worksheets can be shared with HR or other entities for official dealings.
  • In case of inquiries related to employees, worksheets can be presented as proof of work or holidays.


Employee work schedule template